Section 3: Officers
Please submit nominations to Dr. Clara Young at cyoung37@tnstate.edu by Friday, January 25, 2019.
A. The President-Elect shall assume the office of the President at the annual conference two years following the conference of his/her election. He or she shall:
1. Collaborate with the President to learn the role of the President, to become familiar with the programs of the Association and its governance, and to develop and facilitate officer transition.
2. Support and assist the President as needed and plans for the presidential term.
3. Serve as chair of the planning committee for the next two (2) consecutive Annual Conferences.
a. Responsible for regular meetings of the planning committee to oversee the necessary preparations of the conference.
b. Meet regularly with the local/on-site committee.
c. Assist in selecting a keynote speaker, organizing the conference’s closing event/s, approving social events, workshops and all conference related activities.
4. Assume other responsibilities as directed by the President.
5. Automatically become President of the association at the conclusion of the term as President-Elect.
B. The Vice-President shall work closely and cooperatively with the President. He or she shall:
1. Preside at all meetings in the absence of/or at the request of the President.
2. Become Acting President in case the President is incapacitated or the office is vacated for other reasons and shall fulfill the remainder of the President’s term.
3. Perform duties that may be requested by the President and/or Executive Board from time to time.
C. The Recording and Financial Secretary shall keep a record of all the proceedings of the Board and Conference. He or she shall:
1. Keep record of the membership for the organization together with such information regarding membership as the Board requires.
2. Keep complete and accurate records of all matters pertaining to the RAMP office.
3. Use such a system of record keeping as shall be established by the Board.
4. Receive all funds for the organization and issue receipts on such books of accounts and in such a manner as is approved by the Board.
5. Make quarterly reports to the President of the amounts collected and the amounts transmitted to the treasurer.
6. Provide an annual report to the Board reflecting in detail the operations of the administrative office with recommendations for the improvement or changes therein.
D. The Corresponding Secretary shall keep an accurate directory of the membership of the organization. He or she shall:
1. Receive all communications to be disseminated to the membership.
2. Disseminate the information within ten (10) days of receipt.
E. The Treasurer shall be custodian of all funds of the association. He or she shall:
1. Receive all funds from the recording and financial secretary.
2. Make available to the auditor within thirty (30) days after each conference, all books, vouchers, and receipts for auditing.
F. The Parliamentarian shall set the rules of all organizational meetings and interpret the Constitution. He or she shall:
1. Speak as chairman for the standing committee on law revision.
2. Make available at all constitutional meetings copies of the organization’s Constitution and Robert Rules of Order.
G. The Director of Publicity shall publish immediately all of the activities for the conferences to the available media. He or she shall:
1. Publicize the coming of the conference and the significant events expected.
2. Assist in the maintenance of the website for the association.
Please submit nominations to Dr. Clara Young at cyoung37@tnstate.edu by Friday, January 25, 2019.
A. The President-Elect shall assume the office of the President at the annual conference two years following the conference of his/her election. He or she shall:
1. Collaborate with the President to learn the role of the President, to become familiar with the programs of the Association and its governance, and to develop and facilitate officer transition.
2. Support and assist the President as needed and plans for the presidential term.
3. Serve as chair of the planning committee for the next two (2) consecutive Annual Conferences.
a. Responsible for regular meetings of the planning committee to oversee the necessary preparations of the conference.
b. Meet regularly with the local/on-site committee.
c. Assist in selecting a keynote speaker, organizing the conference’s closing event/s, approving social events, workshops and all conference related activities.
4. Assume other responsibilities as directed by the President.
5. Automatically become President of the association at the conclusion of the term as President-Elect.
B. The Vice-President shall work closely and cooperatively with the President. He or she shall:
1. Preside at all meetings in the absence of/or at the request of the President.
2. Become Acting President in case the President is incapacitated or the office is vacated for other reasons and shall fulfill the remainder of the President’s term.
3. Perform duties that may be requested by the President and/or Executive Board from time to time.
C. The Recording and Financial Secretary shall keep a record of all the proceedings of the Board and Conference. He or she shall:
1. Keep record of the membership for the organization together with such information regarding membership as the Board requires.
2. Keep complete and accurate records of all matters pertaining to the RAMP office.
3. Use such a system of record keeping as shall be established by the Board.
4. Receive all funds for the organization and issue receipts on such books of accounts and in such a manner as is approved by the Board.
5. Make quarterly reports to the President of the amounts collected and the amounts transmitted to the treasurer.
6. Provide an annual report to the Board reflecting in detail the operations of the administrative office with recommendations for the improvement or changes therein.
D. The Corresponding Secretary shall keep an accurate directory of the membership of the organization. He or she shall:
1. Receive all communications to be disseminated to the membership.
2. Disseminate the information within ten (10) days of receipt.
E. The Treasurer shall be custodian of all funds of the association. He or she shall:
1. Receive all funds from the recording and financial secretary.
2. Make available to the auditor within thirty (30) days after each conference, all books, vouchers, and receipts for auditing.
F. The Parliamentarian shall set the rules of all organizational meetings and interpret the Constitution. He or she shall:
1. Speak as chairman for the standing committee on law revision.
2. Make available at all constitutional meetings copies of the organization’s Constitution and Robert Rules of Order.
G. The Director of Publicity shall publish immediately all of the activities for the conferences to the available media. He or she shall:
1. Publicize the coming of the conference and the significant events expected.
2. Assist in the maintenance of the website for the association.
